A practical sample review checklist for custom gifts

Write the checklist before the sample arrives

Use the original project brief to define what must be checked. Include the product reference, material description, finished dimensions, artwork placement and packaging. Identify which details are essential and which are preferences.

Use the same checklist for competing samples. This reduces the chance that a striking colour or attractive photograph dominates the decision while a practical requirement is overlooked.

Check appearance and everyday handling

Inspect visible surfaces, seams, closures, edges and attachments as relevant to the product. Handle the sample in the way the recipient is expected to use it. Record observations without turning them into claims about an entire production batch.

For writing products, test the intended writing use. For a bag, pack the planned contents. For packaging, assemble the complete set. Follow the product instructions and avoid improvised tests that could damage the item or create a safety risk.

Review decoration separately

Compare the sample with the approved artwork version. Check spelling, position, orientation and approximate dimensions. If colour is critical, use the agreed reference and viewing conditions rather than comparing different screens.

Photograph any issue clearly and explain the requested change in one place. A list of numbered observations is easier to resolve than several overlapping messages.

Record approval and remaining questions

Keep the sample reference, approval date and accepted specification together. If the sample differs from the intended bulk order, write down exactly what will change. Approval should identify the final version and any conditions that remain open.

A sample review is a purchasing step, not a substitute for product-specific testing or documentation where those are required. 955789 Gifts editorial assessments are based on catalogue information unless a published article explicitly describes a real test.